Our policies and management structure

Our procedural documents ensure that the Institution functions efficiently and effectively as a Charity, in compliance with Charity Law and the standards of public life.

Please find downloadable versions of our Code of Conduct, Education, Access and Equality and Diversity policies here:

DEI Code of Conduct 

DEI Education Policy 

DEI Access Policy

DEI Equality and Diversity Policy

Our current policies and procedures are listed here:

Charitable Incorporated Organisation registration

Complaints Procedure

Conflict of Interest

Complaints Policy

Emergency Policy

Evacuation Procedure

Financial Regulations

Health and Safety Policy

Induction pack for Members

Induction pack for Trustees

Investment Policy

Library Stock Policy

Publicity and Marketing Policy

Library Disaster Plan

Membership Policy

Payroll Procedure

Publicity and Marketing Policy

Recruitment Policy

Risk Management

Risk Register

Safeguarding Policy

Standing Orders and Guide

Security Policy

Stock Policy

Terms of Reference Board of Trustees

Terms of Reference Housekeeping Committee

Terms of Reference Finance and HR Committee

Terms of Reference Library Committee

Terms of Reference Procedures and Membership Committee

Terms of Reference Project and Programme Committee

Volunteering Policy


Management Structure

We are now a Charitable Incorporated Organisation with a new management structure.

A Board of Trustees governs the Institution and the staff manage its day-to-day activities.

Reporting to The Board of Trustees and providing specialist advice are the:

  • Procedures and Membership Committee
  • Library, Research and Publication Committee
  • Project and Programme Committee
  • Finance and HR Committee
  • Housekeeping Committee

12 Trustees will be elected at the AGM to serve as the first Board of Trustees of the Charitable Incorporated Organisation.

Further information on becoming a Trustee or a coopted member of a committee is available from the Assistant Secretary.